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Amidst the Enlarging Remote Workforce: 6 Secure and Efficient File Sharing Tips

Businesses have a sigh of relief with cloud-based file-sharing services. File sharing services are the 21st century’s vital technologies owing to the ease and convenience of accessing information at any time and from anywhere in the world. Studies show 39% of business data on the cloud finds its use to share files. With the ease cloud-based services seem to provide, one surely cannot ignore the risks that these services bring along. Yes, this bent of mind holds good for 80%of people who consider sharing files as one of the unsafe ways. 

Yet, declining the vitality of file sharing too cannot be ruled out. Protecting intellectual property is a must-have for businesses because, without it, the repercussions can be potentially serious. File-sharing is critical, and this spur in the movement is the result of IT consumerization and BYOD. File-sharing can take place in different forms. Diving deep into most common scenarios, we discover File Transfer Protocol (FTP), Peer-to-Peer, Cloud Services, and Removable Storage as the most common types. 

Now that you vitally realize the importance of indulging in the file-sharing process for your business- get onto it with utmost safety. Below mentioned are some tips to dwell in tranquility to enhance remote file access with secure file sharing with the utmost ease. Stick with us to know how business owners can search for the perfect file sharing solutions for putting up a secure and controlled file-sharing service in place:

1. Never ignore the problem. Take appropriate actions:

Maximum file sharing takes place at work. Yet businesses fail at recognizing the need for protecting data and prioritizing the same, which in turn adds to the hassle. Thus, ensuring the apt protection of data becomes vital. Also, consider choosing a service that allows the employees and other users to function within emails for sending and receiving files, independent of sizes. Indulging in such practice holds importance instead of making use of workaround solutions. 

2. Employ Better Passwords:

Gone are the days when password1234 was considered suitable enough for confidential files. Thus, it becomes essential to create complex passwords for keeping all your information safe and secure. The experts enumerate guidelines for a strong password they recommend:

Try using 12-15 character passwords. These words shouldn’t include dictionary words, slang, names, places, curse words, etc. Also, ensure jotting down the password hint, and keep it in a safe place. The password you choose should be a combination of lower and upper case alphabets, special symbols, and numbers. Involve yourself in mixing and matching standards, even if the file-sharing solution or website you choose doesn’t hold requirements. 

Never use the same credential across different websites. This advice rolls best because cracking the password for one site provides easy accessibility of hacking your profound credentials. This study requires keen attention because cybercriminals indulge in dubious ways of cracking passwords. Consider changing passwords or updating them every 90 days. You can also use a password manager for aptly remembering all your passwords. 

3. Opt for a business-grade system:

Employing consumer-grade services is prone to encounter some mishaps like security threats or data leaks. They even end up making the statement compliance and e-discovery process easier. All you’ve to do is embark upon the search process of a business-grade service- the one which provides apt visibility and provides security controls to you! You get to have access control, see file access expirations, e-discovery, and compliances. 

4. Go for an integrated system vis-a-vis separate-point system:

Now that you’ve been looking forth to a stand-alone system for sharing files with complete ease but wait. Yes, selecting an integrated system exposes you to some of the capabilities like email security. Additionally, it improves customer services, reduces time, and complexities. 

5. Keep away from USBs:

Transferring files from one device to another becomes the easiest with USBs in hand. However, you also cannot turn a blind eye to the dangers that come along. USB users across the globe believe that USBs are one of the most lost, forgotten, and easily damageable devices( oh, I forgot to mention the USBs that I run over laundry). Thus, losing one exposes to all new usage threats. Ensure scanning the USB drive using anti-spyware or antivirus software before opening up a fresh document or folder. Why ever risk losing your files forever, or even worse opening doors to company or individual files. 

6. Employ a File Sharing Solution:

So, using USBs and clicking open email documents are considered warning signs. The need for sending and receiving files doesn’t arise, especially when you can access these anywhere. With a file-sharing solution, you have encryption over your information, and the risk of loss and corruption eliminates. Another benefit of using a file-sharing solution lies in setting permissions over the access you grant to files and the ease of receiving file email notifications and user activities, keeping your files safe and data secure. 

Key Takeaways:

One of the most vital work processes is file sharing. But, the possibilities of virus and malware exposures are endless. Never risk your data and system because these can ultimately pose threats to your network damages, leading to file losses and information compromises. Ensure file sharing safety and limit multifaceted risks. 

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